Non-Profit Grant Program


Program Outline

To provide non-profit organizations in Riley County with support as relief due to disruptions caused by the COVID-19 global pandemic, Riley County government is making available $500,000 to support qualified eligible Non-profit organizations. Grants are being offered as a result of acute changes in economic conditions, needs, and resources as well as the availability of state and federal relief programs.

Qualified eligible organizations may receive up to $25,000 on a first come, first serve basis. The application window for the Riley County CARES non-profit organization grant program will open on September 16, 2020 at 10 a.m. and close on November 2, 2020 at 5 p.m.

Program Guidelines for Riley County Non-Profit Organization Grant Program

Eligible applicants must meet the following criteria:

  • Be a non-profit organization with a physical location in Riley County, Kansas and was in operation in Riley County, KS on or before March 1, 2020, is still in operation when the grant funds are received and has experienced disruption due to the COVID-19 global pandemic
  • Employed and paying no more than 50 FTE employees as of March 1, 2020 (subcontractors and/or 1099 employees should not be included in the employee count)
  • Has experienced organization interruption as a result of the COVID-19 public health emergency
  • Is not part of a bigger organization with more than 50 full-time equivalent employees

Grant Awards and Eligible Costs

Grant awards are as follows for eligible applicants:

  • Qualified eligible non-profit organizations will receive up to $25,000, until all program funds are awarded or distributed

Eligible organizations receiving funds from Riley County will be required to certify in writing they will only use proceeds for:

  • Accounts payable, including utilities, vendors, suppliers, and working capital expenses paid or to be paid from March 1, 2020 through November 2, 2020.
  • Rent/mortgage payments paid or to be paid from March 1, 2020 through November 2, 2020.
  • Activities related to adjustment to the delivery of services, such as personal protective equipment (PPE) to enforce social distancing, touchless point of sale systems, hardware and software to adjust ordering/sales.

 Grant awards cannot be used for the following costs:

  • Providing funds, directly or indirectly, to board members
  • Payroll expenses/employee pay; this includes payments to 1099 employees and/or those identified as subcontractors
  • The payment of any local, state or federal tax obligations
  • To finance a project, activity and/or location primarily located outside the geographic boundaries of Riley County, Kansas
  • Any expense already satisfied by local, state and/or federal loan/grant programs
  • Any expense covered with any type of business insurance
  • Payment of Debt
  • Any organization activities not otherwise specified as allowable costs per the grant agreement (to be executed prior to funds disbursement)

Award of Grant and Grant Contracting

Completed applications will be reviewed by the Greater Manhattan Community Foundation and considerations for grant awards will be based on satisfaction of eligibility criteria and demonstrated need in the grant application. Overall evaluation of need and grant award decision criteria will include:

  • Complete and thorough Non-Profit Grant application (pdf)
  • Completed W-9 (pdf)
  • Completion of Eligibility Memo Request (pdf)
  • Completion of Reimbursement report including receipts or invoices marked paid with copies of canceled checks or other proof of payment. This form will be provided with the award letter.
  • Meet minimum eligibility criteria
  • Well explained and demonstrable need due to COVID-19 disruptions
  • Achieves program goal(s) based on economic impact of the applicant entity or sector
  • Supports the economy of our communities and/or the entire county in the short and long term
  • Funds are available for award and distribution

Applicants awarded grant funding will be required to sign a grant agreement (pdf) and documentation provided as part of the award and disbursement process. Additionally, at least one authorized individual will be required to sign an affidavit (pdf) at the time of grant contract execution requiring that grant funds will be used as stipulated by the program guidelines and grant contract. Furthermore, the affidavit must promise any unused funds will be returned and any use of funds which violates the grant contract shall result in immediate repayment. Additional individuals may be required to sign such an affidavit depending on the structure of the organization and at the discretion of the program administration entity, provided this additional affidavit requirement does not violate the terms of the grant contract.

Upon execution of the grant agreement and its return to the Greater Manhattan Community Foundation, efforts will be made to disburse funds in a reasonably timely manner via check.

Reconciliation of Eligible Expenses

Eligible applicants shall provide Greater Manhattan Community Foundation a written reconciliation of how awardee’s funds were utilized by November 30, 2020. Awardees shall outline in such reconciliation their use of funds and certify the information on their written reconciliation is accurate and subject to future audit/inspection.

A copy of the reconciliation form grant awardees will be required to submit shall be provided with an applicant’s award letter.

Application and all other required documentation will be submitted to the Greater Manhattan Community Foundation via the following link

If unable to submit electronically, a completed paper application can be submitted at the following location:

Greater Manhattan Community Foundation

555 Poyntz Avenue

Manhattan, KS 66502